Grossunternehmen |
1300 Angestellte (Schweiz) |
| Temporaneo: No | Carico di lavoro: 100% |
| 6300 Zug | Lingua:en |
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Office Admin Assistant (f/m/d)
Hexagon Mining, Inc. is a global leader in integrated digital solutions, uniting design, planning, and operations to
build a safer and more productive future for the mining industry. We pride ourselves on fostering an innovative culture
where cutting-edge technology meets real-world application to solve the complex challenges of our clients worldwide.
We are seeking a proactive and highly organized Office Administration & Executive Assistant to support our Zug office
operations while also providing dedicated executive assistance for Engineering. This hybrid role is central to ensuring
smooth day-to-day office functioning and effective executive support in a fast-paced, international environment.
The position combines local office administration responsibilities with remote executive assistant duties, requiring
strong organizational skills, discretion, and excellent communication.
Hexagon is a leading provider of digital reality solutions and employs more than 24,000 people in 50 countries. You
will be part of a strong, experienced, inspiring and motivated team of experts working together to shape the future of
Hexagon. You can utilise and develop your skills in our highly innovative and diverse environment. Flexible working
models allow you to ideally combine your professional and private interests.
Office Admin Assistant (f/m/d)
This appeals to you
Organize and manage team events, including evaluating venues, calculating costs, and negotiating terms with vendors to
ensure successful company gatherings.
Oversee office administration tasks such as coordinating maintenance and cleaning services, managing incoming and
outgoing mail, decorating office spaces, ordering office supplies, and handling invoices.
Order and manage food and coffee supplies to support employee satisfaction and workplace hospitality.
Coordinate and process IT orders and services in close collaboration with the IT department in Heerbrugg and Zurich,
ensuring smooth operations and setup of technology resources.
Work with our IT department to update and maintain local systems including meeting room conferencing systems,
printers, workstations etc, to optimize space utilization and meeting efficiency.
Comprehensive calendar management, including scheduling meetings across multiple time zones and coordinating
priorities.
Travel planning and logistics, including air travel, accommodation, and ground transportation.
Event planning support for leadership meetings, offsites, and executive-level engagements.
Data entry, administration, and follow-up actions related to executive activities.
This is you
Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
Commercial apprenticeship or equivalent.
Strong verbal and written communication skills in English and German with a professional demeanor.
Advanced experience with Outlook calendaring.
Significant experience with travel planning, including air travel, lodging, ground transportation.
Exceptional organizational abilities and capacity to multitask in a fast-paced environment.
Proactive, customer-service-oriented attitude and a keen eye for detail.
Nice-to-Haves:
Previous experience in receptionist or customer-facing administrative roles.
Familiarity with ISO27001 is a huge plus.
Basic knowledge of expense management tools such as Rydoo or SAP.
Advanced Excel skills and prior experience with corporate data systems and information curation.
Experience coordinating logistics for corporate events or large team luncheons.
Ability to troubleshoot basic office equipment, including copiers and teleconferencing systems.
If you are enthusiastic about supporting a collaborative team and eager to grow your career in a global technology
company, we invite you to apply for this exciting opportunity at Hexagon Mining
We offer you
Flexible annual working hours based on a 40-hour week, with 100% employment
Vacation entitlement: 25 days from the age of 20, 27 days from the age of 40 and 30 days from the age of 50
Hybrid working model
Bonus system and extra-mandatory pension fund contributions
Individual training opportunities (internal and external)
Various discounts (Health, Car, Entertainment and much more)
Employee events
Warm and international corporate culture based on respect and cooperation
Here you can find more information about us as an employer.
Contact
If you have any questions, please do not hesitate to contact Kung, Talent Acquisition Partner.
Hexagon Mining
Baarerstrasse 133
CH-6300 Zug jid16f25b9x jit0521x jiy26x